One place for all your employees.
Hours on a note, leave requests via app and the planning in a shared file. That works until it doesn't work anymore.
An employee portal starts at €2,950 for one defined process, for example time registration with approval. With a link to your planning or payroll administration and multiple roles, it is between €8,000 and €20,000. The links determine the price more than the number of screens.
WHAT BELONGS
Start with what is currently on paper
The portal that is used first solves what irritates people: reporting hours, requesting leave, knowing when to be where. Not everything an HR system can do.
For employees who work outside, what matters most is that it works on a telephone. A portal that can only be used behind a desk will not be used by half your team.
- Retyping hours afterwards? — That's where errors and unbilled hours occur.
- Leave requests by app or email? — Then there is no overview and something gets lost.
- Planning in a shared file? — One wrong version and there is no one on location.
- Register hours on location — on the phone, right after work.
- Approval in one click — manager sees and approves.
- Request and view leave — balance visible, no email exchange.
- View planning — who where when, always up to date.
- Documents in one place — contracts, instructions, certificates.
- Link with your administration — approved hours flow through.
WHAT IT RESULTS
Less retyping, fewer questions
The gain comes in two places: hours that are no longer retyped, and questions that are no longer asked because people can look them up themselves.
Do the math before you start. Hours per week on administration times the rate of who does it times 46 weeks - if that is less than the construction price, then it is not a good idea and we will say so.
- Hours directly in the system — no second entries, no typos.
- Fewer questions to the office — people look it up themselves.
- Faster invoicing — approved hours are immediately usable.
- Overview of leave — without tracking in a separate file.
- Rights per role — employee sees himself, manager sees his team.
WHEN NOT
When not to build this
For a small team that speaks to each other every day, a portal solves a problem that you do not have. With roughly ten employees, the administrative burden is usually too small to recoup the construction costs.
And if your salary package already has an employee portal that you do not use, the first question is why that is the case. Often the answer is that no one has set it up: that is cheaper to solve than building something new.
- Small team — rarely profitable among ten people.
- Your package already has one — first investigate why it is not being used.
- Processes are not fixed — do not automate a working method that is still changing.
- No one is going to manage it — an ownerless portal collapses.
FREQUENTLY ASKED QUESTIONS
More about employee portals
Does it work on a phone?
Yes, that is usually the starting point. Register technicians and field employees on location; the screen for this is deliberately simpler than the office version.
Does it connect with our payroll administration?
With common packages with an API in almost all cases. Approved hours then flow through without retyping. We test in advance what the connection allows.
What does it cost?
From €2,950 for one process such as time registration with approval. With couplings and multiple roles between €8,000 and €20,000, with a fixed price in advance.
Can we start small?
Yes, and we recommend it. Start with the process that irritates you the most. After a few months of use, you will know better what the next step should be than on paper.
Who can join?
You determine this with roles and rights: an employee sees his own data, a manager that of his team. Revoking access upon departure is part of the standard procedure.
CONTINUE READING
Of course, continue reading about this subject.
Less administration?
Explain which process will now be put on paper or in a file. We charge what a portal yields.